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TIME’S UP UK is an organisation that insists on safe, fair and dignified work for everyone.

TIME'S UP UK Privacy Policy

UK TIME’S UP is a company registered in the UK trading under the name of TIME’S UP UK. Our mission is to bring an end to the culture of harassment and abuse of women and others in the workplace by increasing women’s representation and safety by resourcing an expert network of advice, support and advocacy organisations, supporting and developing projects through fundraising, education, providing grants and the provision of non-financial support.

Vision

Our vision is a world in which no women or man has to say #MeToo again.

TIME’S UP UK
16, Carlisle Street, London, W1D 3BT
Email: info@www.timesupuk.org
Registered in England and Wales No. 11657103

The purpose of this policy

To fulfil our aims and objectives we need to communicate with a range of people in a variety of ways: face to face, via post, telephone or electronic mail, on social media and through our website. To be effective, we need to collect and store data provided to us by donors, potential donors, supporters of our work, visitors to our website, guests at our events, conservation partners (grantees) and suppliers. This data will always and only be used to further our charitable aim enabling us to increase women’s representation and workplace safety within the fields of film, TV and theatre and advocate for industry change.

This policy explains the nature of the personal data we collect and why we collect it.
Our aim is to ensure that we are transparent and honest about the data we collect, and to give users better understanding and control over the data we maintain about them.
Changes to data protection laws for the General Data Protection Regulation (GDPR) are designed to better protect an individual’s privacy and rights regarding the use of their data. TIME’S UP UK is fully committed to protecting the privacy and security of everybody we communicate with.

What is personal data?

The Information Commissioner’s Office identifies personal information as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.’ An identifier could be a name, email address, telephone number, social media handle, photograph, address, payment details, organisational affiliation etc.

What personal data do we collect?

We collect data you knowingly and voluntarily give to us, including information you provide when you register for our newsletter, make a donation, communicate with us – through a face to face meeting or via email or post, attend one of our events, use our website or interact with us on social media. This data may include:

  • Personal details (name, email address, telephone contacts and postal address)
  • Financial information, such as gift aid information
  • Details of your interests and preferences, such as programme and event interests
  • Organisational affiliation

We also maintain a record of your activities and involvement with TIME’S UP UK so that we have a history of event attendances, donations, interests and enquiries. This assists us in improving our communications.

Why do we collect personal data?

As a campaigning organisation, our key goals are to bring more funding to support the film, TV and theatre industries to increase women’s representation across all the whole supply chain and to dramatically improve workplace safety. To do this, we need to keep our supporters up to date with our work, we need to engage in fundraising and awareness raising activities, which depend on us developing and maintaining open channels of communication with various individuals and organisations. We collect personal data in order to:

  • Maintain a list of people who have donated to us before so we can keep them updated on the impact of their donation;
  • maintain a record of individuals from whom we are able to claim gift aid;
  • keep information on donors up to date;
  • keep donors and supporters informed of events we are running which we think will be of interest to them;
  • keep a record of donors who we think may wish to donate to our work in future;
  • keep supporters, donors and anybody who has shown an interest in our work (e.g. through signing up for our newsletter, adding an email address to a list at one of our events) up to date with our latest news;
  • monitor usage of our website and social media output, evaluate and improve the content on our website;
  • analysis: We may carry out analysis on our supporters and donors to determine the success of our fundraising and events to inform our approach and understand how we can improve our communications and fundraising strategy;
  • maintain a list of people who we are in regular communication with;
  • maintain a list of people who have opted out of any of our communications so we know not to contact them.

How we communicate with you

Sending our news updates
So that we can keep supporters and donors informed of our activities we send out a newsletter by email every month. Our legal basis for the collection and processing of personal data to do this is ‘Legitimate Interest’. Our newsletter gives information on the work we fund, key news and events in supporting women in film, TV and theatre and other activities we undertake. We view providing this information as an essential part of serving our donors and supporters. Any recipient can unsubscribe from our newsletter by using the ‘Unsubscribe’ option in the email or by contacting us (contact details above).
If you do not currently receive our newsletter but wish to receive it, you can sign up, either through our website or by contacting us at pip.eldridge@www.timesupuk.org

Sending information on events and fundraising
Our legal basis for processing data to send email invitations for events and information on fundraising is ‘Consent’. We will continue to send information to supporters who have attended events in the past, however, recipients are free to change their contact preferences at any time by contacting us by telephone, post or email (contact details above) or by using the unsubscribe option in the email they receive. New supporters will be asked if they would like to receive this information in person or can opt in to receive it via our newsletter or through our website.

Sending information by post
We occasionally send information by post to our donors and supporters, including invitations to events and an annual report. Our legal basis for the collection and processing of personal data to do this is ‘Legitimate Interest’. However, you can ‘opt-out’ of these communications at any time by contacting us by telephone, email or by post (contact details above).

Updating your information
Please let us know if your personal information changes. We would like to make sure we are only sending you the information that you are interested in and that it reaches you in the format you prefer. To update your information please contact us by telephone, email or post (contact details above).

Applying for a job with us
If you apply for a job with us, and you provide personal data such as the information on your CV or Application Form, we will process and store the personal data we collect to:

  • Support the recruitment and selection process
  • Answer any questions you may have
  • Use third parties to provide services such as references, qualifications, verification of information you have provided, health screening and psychometric evaluation or skills tests
  • Undertake checks on criminal convictions
  • Provide anonymised data to monitor compliance with equal opportunities policy.
  • If you work for TIME’S UP UK via an agency that TIME’S UP UK has a contract with, we commit to ensure that the agency is also compliant with GDPR regulations.

If you submit your personal information to a job board, online recruitment tool, social media platform, headhunting agency etc. your details could then be passed to TIME’S UP UK. We recommend that you ensure you have given your consent to that organisation who may share your data. If we receive your details via a third party and are unclear about consent, we may either check with you before using your data further or fully delete the information.

If you do not join us as an employee for any reason, your data will be stored for a short length of time in line with our Data Protection Policy to ensure compliance with relevant legislation.

The legal basis we use for processing your data if you apply for a job is ‘Consent’.

Data Security
Once we have received your information it will be stored electronically and is managed in accordance with our Data Protection Policy following strict control and security procedures to prevent any unauthorised access. We will keep your data for as long as we consider it necessary to carry out our activities, taking into consideration legal, taxation and accounting requirements.

All data is held securely on servers within the EU that comply with GDPR or on servers that fulfill compliance with GDPR regulation by certifying equivalency.
Sharing data with third parties to fulfil legal or contractual obligations
We may need to pass on information if required by law or by a regulatory body. For example, Gift Aid information to HMRC, or to fulfil an information request by a law enforcement agency.

Understanding exactly what data we maintain about you
You can contact us at any time to ask what information we hold on you and to update it or ask us to delete it. To do this please contact: pip.eldridge@www.timesupuk.org
Or you can write to our Pip Eldridge- – Interim Director at our postal address (contact details above).

If you wish to verify the personal details we maintain about you, we require your full name, address and email and your relationship to TIME’S UP UK. Please note that information will only be disclosed on the person making the request, or to someone who is acting on their behalf (such as a solicitor or someone with a verified power of attorney). We will ask for proof of identity before we release any information.

How long do we store your data for?
This depends on the nature or our relationship with you.
We only collect data through personal contact when someone has expressed an interest in learning more about TIME’S UP UK and supporting the aims and objectives of the organisation. Processing their data to deliver email content fulfils this.
Those individuals who have given us personal data are interested in the objectives of TIME’S UP UK. The individual’s interests are aligned with those of TIME’S UP UK.
If at any point we get this wrong, we are committed to rectifying our mistake and keeping you informed.

Information collected by our web server
We collect aggregated information on site visitors, which we use to analyse use of our website. We do not identify individual users. We use tools such as Google Analytics to learn what brings visitors to our website and which pages they view.
We retain all information you submit through our website, for example by registering for our newsletter.

Use of Cookies
Cookies are small text files that are collected by your browser from websites you visit which are then stored on your device. Cookies are widely used to enable website functionality – they make sites work more efficiently. There is no requirement to log in to the TIME’S UP UK website, so the cookies used are generally for the purpose of analytics. Google Analytics uses cookies to help us understand where the site is being accessed from, the type of browser and operating system being used, the IP address of the user, and the pages being accessed, but it does not identify individuals. Use of Google Analytics enables us to better understand the needs of our online audience and to develop and adapt what we provide on our website accordingly. Read more about the way Google Analytics uses cookies.

Our Newsletter
TIME’S UP UK uses a third-party application called Mailchimp, which is an email marketing tool, to send out our newsletter and occasional communications around our events. This tool allows us to monitor very basic information such as the links subscribers to our newsletter visit, how many times they open the newsletter and when a user unsubscribes.
This helps us to understand which stories are of most interest to our supporter base and to adjust the content we include accordingly.

Other websites
Our website contains links to external websites. TIME’S UP UK is not responsible for the privacy practices and content of those sites and cannot guarantee that content linked to will always be available.

Questions and Complaints
If you have a question concerning our Privacy Policy or you wish to make a Complaint, please contact us at info@www.timesupuk.org
Or you can write to or telephone the Interim Director (contact details above).

Changes to this policy
Our privacy policy may be updated to reflect any new regulations that may come into effect and will be published on our website.

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